Club expenses: record fixed and recurring expenses

How to record the club's expenses in Badgie (payroll, facility rental, insurance, equipment, software…), repeat them every month, filter them by category and view them by month, quarter, year or the last 12 months.

4 min readBeginnerUpdated October 2, 2026

Club expenses: record fixed and recurring expenses

Quick answer

Expenses is the club's expense book inside Badgie: you record description, date, amount and category, and if it repeats every month Badgie creates the same entry in the following months.

These are annotations: nothing written here is ever charged to anyone or moves money. They keep what the club spends in view next to what it collects in Finance.

In this guide

Where to find it
Record an expense, step by step
Edit, stop or delete a recurring expense
What the family sees
By sport
With the AI agent
Frequently asked questions

Where to find it

Side menu FINANCE → Expenses (route /dashboard/expenses). At the top choose the period: month, quarter, year or 12M, and move with the arrows. The list header shows how many entries there are and their total.

Badgie Expenses screen with the month's entries, categories and monthly recurring expenses — A demo club's expenses for the month: payroll, lane rental, insurance, posters and software, with their category and the Monthly tag when they repeat.

Badgie Expenses screen on a phone — Expenses can also be checked and entered from a phone.

Record an expense, step by step

Press New expense.
Type the description, for example “Court rental”.
Set the date: the month of that date is the month the expense is booked to.
Enter the amount as a positive number.
Choose the category: Rent, Utilities, Salaries, Insurance, Supplies, Maintenance, Marketing, Software, Transport, Taxes, Bank fees or Other.
Add a note if you like.
Turn on Repeats every month for fixed costs: Badgie creates the remaining months up to December of next year, and each month keeps its own amount.
Press Save.

New expense form with description, date, amount, category, note and Repeats every month — New expense: the month of the date is the month it is booked to; with “Repeats every month” Badgie creates the same entry every month.

Edit, stop or delete a recurring expense

Each entry's menu offers:

Edit: that entry only.
Edit (current month onwards): changes the recurring expense from this month.
Stop generating months: keeps every month already created and adds no more.
End the recurring expense: deletes the months after the current one; the current and earlier months stay in the history.
Delete: removes only that month, which is not generated again.

In the 12M view each recurring expense is grouped with its months (for example “3 months · 2026-08 → 2026-10”) and can be expanded.

Expenses in 12M view with recurring expenses grouped by month and one-off expenses — 12M view: each recurring expense adds up its months (for example “3 months · 2026-08 → 2026-10”) and one-off ones show their date.

What the family sees

Nothing: Expenses is internal to the club. Families only see their own receipts in the app.

By sport

Swimming: pool lane rental, coaches' payroll, equipment (kickboards, pull buoys, fins) and federation licences.
Football: pitch rental, referees, kits and travel.
Tennis, padel and golf: court rental or green fees, balls and maintenance.

With the AI agent

The Badgie AI agent has no dedicated expenses tool: expenses are recorded and checked on this screen. For payments and income, see the Finance guides.

Frequently asked questions

Are expenses charged or paid from Badgie?

No. They are annotations for your internal control; they create no charges, payments or invoices.

Can I filter by type of expense?

Yes, with the all-categories selector.

If I delete a recurring expense, do I lose past months?

No. Deleting a recurring expense stops future months; past months stay in the history.